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How to Calculate Hours Worked in Excel

One way to calculate hours worked in Excel is to subtract the start time from the end time and format the result as a time value. Another method is to use the built-in time functions, such as HOUR and MINUTE, to calculate the hours worked based on the start and end times. It's also possible to use Excel's built-in time tracking templates or create custom formulas to calculate hours worked based on specific work schedules or pay periods.


To calculate hours worked in Excel, you can use the following steps:

  1. Enter the start time in one cell and the end time in another cell, using a time format such as "h:mm AM/PM".

  2. Subtract the start time from the end time to get the total hours worked. To do this, subtract the start time cell from the end time cell, and format the result as a time value. For example, if the start time is in cell A2 and the end time is in cell B2, you can use the following formula in cell C2: =B2-A2 Then, format cell C2 as a time value by selecting the cell, right-clicking, and choosing "Format Cells". In the "Number" tab, select "Time" and choose a format that shows hours and minutes (e.g. "h:mm").

  3. If the result of the subtraction in step 2 is greater than 24 hours, Excel will show the result in days and fractions of a day. To convert this to hours, multiply the result by 24. For example, if the result in cell C2 is "1.50" (representing 1 hour and 30 minutes), you can use the following formula in cell D2 to convert it to hours: =C2*24 This will show the result as "1.50", representing 1.5 hours.

By following these steps, you can calculate the hours worked in Excel. You can also use built-in time functions or create custom formulas to calculate hours worked based on specific work schedules or pay periods.

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